Office Manager (40 %) m/f/d

The Entwicklungsfonds Seltene Metalle (ESM) is a Swiss foundation in the field of rare and critical metals. Our projects, both in Switzerland and internationally, focus on supply security and a more sustainable handling of critical raw materials, which are needed for the energy transition, among other things. ESM works in an interdisciplinary environment and collaborates with industry, universities, NGOs, and politics at both national and international levels.

As an Office Manager, you will work closely with the Executive Director. You will be responsible for ensuring the smooth running of daily operations. This includes document management, accounting, bookkeeping, and controlling. Additionally, you will manage communication with government offices, authorities, the Board of Trustees, and our project partners. The role offers opportunities for professional development.

Your responsibilities:

Organization of daily operations and back-office management
Planning and organization of Board of Trustees meetings
Minute-taking
Preparation of documents and presentations
Management of bookkeeping (including project accounting), accounting, and payroll
Controlling, process management, and financial reporting for national and European projects
Communication and maintenance of collaboration with offices, authorities, and our project partners
Maintenance of websites and social media
Opportunity to expand the scope of responsibilities, depending on interest and suitability

Your profile:

Completed administrative or commercial vocational training or a Bachelor’s degree in a relevant field (e.g., Business Administration)
Professional experience in organizational, administrative, or commercial positions
Excellent written and spoken knowledge of English and German; additional national languages are an advantage
Very good knowledge of Word, Excel, and PowerPoint
Basic knowledge of website editing and social media
Independent working style; reliable, motivated, flexible, and resilient
Communicative personality
Interest in the fields of technological change and sustainability

We offer:

Work in a current, relevant, and multidisciplinary field
Varied and responsible tasks
Diverse activities with the opportunity to actively contribute to the work
A small, personal, and dynamic team
A workplace in the center of Bern with flexible working hours and the possibility of partial home-office after the training period
Space for initiative and openness to new ideas
A wide network and direct collaboration with our global project partners
Opportunities for professional development

Start date: June 1, 2025, or by agreement
Please apply by April 11 with your cover letter, CV, and certificates to info@esmfoundation.org